The Department of Human Resources is seeking a professional to assist in the overall administration and coordination of the Human Resources functions. This position would assist in administering human resources policies and programs; provides guidance, support and coordination in the consistent and effective application of policies, procedures, and practices in Human Resources.

JOB DUTIES AND RESPONSIBILITIES

• Extensive phone interaction with pre-employment candidates, employees, retirees, and general public.
• Answers routine employee inquiries, and refers complex questions to appropriate human resource staff members.
• Responsible for processing of all paperwork for employment inclusive of completing general reference and background checks, typing/mailing offer of employment, and scheduling pre-placement medical evaluation.
• Assembles new hire packets, performs new hire orientation, and guides newly hired employees in the completion of all new hire documents.
• Process and maintain the online employment application system, prepares job postings and disseminates opportunities to other agencies, and may assist in the review of applications received through the applicant tracking system.
• Prepares documents for the interview process, schedules interviews, prepares interview packets, and may sit in as an interview panel member when needed.
• Prepares correspondence, notices, postings, and other forms of communication for the department.
• Assists the Director of Human Resources with the administration of training programs for City employees.
• Assists with policy or procedure development, modification, distribution and enforcement.
• Processes worker's compensation paperwork, interacts with employees, worker's compensation carrier, medical provider, and the Human Resources Director to effect worker compensation decisions. Keeps records in compliance with OSHA requirement.
• Database management of seniority lists, MDOT certification, CDL renewals. Informs departments of compliance of employee's certifications and renewals.
• Maintains random drug screen program as it relates to MDOT rules and regulations. Works with provider to ensure compliance and scheduling of employees.
• Assists with union negotiations, may compile data, type contract language or any other task as assigned.
• Maintains employee personnel, confidential, and medical records in compliance with state and federal guidelines and the City's record retention policy.
• Maintains Human Resources Information System (HRIS) records and compiles reports from database.
• Provides support to payroll, benefits administration as directed.
• Responsible for bi-weekly calculation of payroll for those budgeted to the Human Resources.
• Handles the City's Family and Medical Leave (FMLA) inducting distribution and processing or required forms, leave tracking and necessary notifications to employees, managers, physicians, etc. in accordance with City Policy, federal guidelines and HIPPA privacy requirements.
• Assists with the off-boarding process of employees.
• Assists with benefits administration.
• Responds to requests for information including questionnaires, compiling data from files, and verifying employment.
• Prepares and submits for approval, requests for payments. Inputs accounts payables as it relates to the Human Resources Department into Financial software.
• Assists in the maintenance and development of the Human Resources Department budget.
• Assists in maintaining compliance with federal and state regulations concerning employment.
• Performs related work as required.

QUALIFICATIONS

Knowledge of:

• General human resources and recruiting practices
• Effective administrative and organization skills
• High attention to detail and the ability to coordinate multiple assignments simultaneously
• Ability to main confidentiality and exercise good judgement and discretion in performance of all tasks
• Proficiency in Microsoft Word, Excel, and PowerPoint in essential
• Modern office practices and procedures and the operation of office equipment including but not limited to computers, copiers, scanners, and facsimile machines, etc.
• Methods and techniques of proper telephone etiquette
• Principles and procedures of Human Resource record keeping and filing
• English usage, spelling, grammar, and punctuation
• Business letter writing and basic report preparation
• HRIS database and online applicant tracking systems, Payroll & Timekeeping software

Ability to:

• Assemble data and prepare accurate records and reports.
• Must possess excellent organizational and time management skills with the ability to work with numerous interruptions and work effectively under time constraints to meet deadlines.
• Understand and carry out oral and written instructions, as well as establish and maintain effective working relationships with other employees and the public.
• Implement and maintain filling systems.
• Deal successfully with the public, in person and over the telephone; respond tactfully, clearly, concisely, and courteously to issues, concerns, and needs
• Excellent communication skills; ability to communicate effectively, both orally and in writing.
• Perform assigned duties with a minimum of supervision; interpret and apply policies and procedures within limits of authority.

MINIMUM JOB REQUIREMENTS

Associates degree in business administration, human resources management, or related field, preferred. Two years related experience and/or training may be substituted for degree requirement.

A minimum of two years' experience in the Human Resources field, with at least one year involving FMLA Tracking, Recruitment, Workers Compensation Claims, Benefits Administration, and handling confidential and sensitive information. Preference given to professionals with public employer experience.

Experience with HRIS database and online application systems preferred